Oceaneering Expeditor/Buyer in Chesapeake, Virginia

Company Profile

Oceaneering is a global oilfield provider of engineered services and products primarily to the offshore oil and gas industry, with a focus on deepwater applications. Through the use of its applied technology expertise, Oceaneering also serves the defense, entertainment, and aerospace industries. Oceaneering’s business offerings include remotely operated vehicles, built-to-order specialty subsea hardware, deepwater intervention and manned diving services, non-destructive testing and inspection, and engineering and project management.

Our Marine Services Division has more than 30 years’ experience in providing full-service ship repair capabilities for the US Naval Vessels including submarines, surface ships and crafts and deep submergence systems. Operating from state-of-the-art facilities in Chesapeake, Virginia, we are certified in Submarine Safety (SUBSAFE) and Deep Submergence System Scope of Certification (DSS-DOC) repair activities, and specialize in the design, repair, maintenance, modification, and installation of hull, mechanical and electrical (HM&E;) systems.

Position Summary

Executes the procurement process through skilled purchasing knowledge from the initial requirement identification through order placement and receipt of material or services, and final invoice settlement. Monitors vendor performance to ensure material is delivered by the required delivery date stated on Purchase Orders. Expedites Purchase Orders as necessary to meet project timeliness. Provides delivery information to the projects. Effectively and professionally communicates with vendors via telephone and email. Identifies vendor delivery problems, resolves procurement problems with little assistance, and refers to the supervisor for guidance and direction when required. Occasional overtime may be required to complete tasks.

Security Clearance

Security clearance required to obtained access to Government websites, to include DOD E-MALL.

Duties & Responsibilities

  • Track and report on all Navy Supply System requisitions and commercial vendor procurements to ensure required delivery dates are met.
  • Communicate with Navy Supply System Item Managers and commercial vendors to expedite deliveries, obtain status, and resolve problems.
  • Track orders for proof-of-delivery when applicable. Send a copy to the Receiving Department so the receipt can be entered in PeopleSoft and in the Working JML. Communicate status of orders via email to the Project Manager, Purchasing Supervisor, Buyer and Receiving Department.
  • Determine follow-up action for requisitions cancelled by the Navy Supply System. Notify original buyer to determine if material is required and take appropriate action.
  • Coordinate with the buyer to reinstate an order when a record of a previously submitted Navy Supply System requisition is not processed correctly and/or accepted by the system.
  • Notify the Project Manager and Purchasing Supervisor when Navy Supply System requisitioned material is delayed beyond the requested date. If it is determined a commercial order must be placed, inform and coordinate with the original buyer to place the order.
  • Inform the Project Manager, Purchasing Supervisor and the appropriate buyer via email of any delivery date changes.
  • Update the Working Job Material List (JML) spreadsheet daily to reflect any new expedited delivery status.
  • Review and analyze all Navy Supply System requisitions status via SALTS and determine appropriate actions.
  • Modify the PO Due Date and advise the buyer if a purchase order needs to be modified,
  • Prepare and complete required reports in a timely manner.
  • Prepare, analyze, and report purchasing metrics.
  • Assist the Purchasing Supervisor with the vendor management process.
  • Perform other duties as assigned by the Purchasing Supervisor or designated representative.

Buyer:

  • Prioritize and meet tight deadlines.
  • High accuracy in telephone communications and attention to detail in written work pertaining to specifications, descriptions, prices, quantities, etc.
  • Ensure procurement documents (Job Material List (JML)/Purchase Requisition (PR) have the appropriate approval signature level before initiating a procurement.
  • Process procurements in accordance with company purchasing procedures, department standards, and applicable Federal Acquisition Regulation (FAR)/Defense Federal Acquisition Regulation Supplement (DFARS) requirements.
  • Identify sources of supply, aggressively solicit qualified vendors, obtain competitive pricing, and execute purchase orders for procurement of materials, services and rentals required for task orders and overhead purchases, i.e., special components, complex naval submarine and surface ship replacement and repair parts, raw metal material such as steel plate, welding rods, pipe, fasteners, consumables, etc.
  • Develop strong knowledge of sources of supply, including procurement from the DOD E-MALL /Naval Supply System and commercial vendors. Must also be able to resolve discrepancies.
  • Use PeopleSoft software enter purchase orders data and update Excel spreadsheet files in a timely fashion for use by other departments such as the Receiving Department, Accounting Department and Project Managers.
  • Assist the Project Managers and Planners with investigating material cost, availability and lead-time, and prepare data/information (e.g., shipping costs, expediting charges, etc.) required for the JML and/or PR.
  • Provide information for Reports of Discrepancy (RODs), Quality Deficiency Reports (QDRs), and Vendor Feedback Reports for non-conforming material and/or services.
  • Perform other duties as assigned by the Purchasing Supervisor or designated representative.

Qualifications

Education:

High School/GED with Vocational School Diploma/Certificate in business or High School/GED. Four years of experience may substitute for the Vocational School Diploma.

Experience:

Minimum two years working with programs and databases related to purchasing and expediting orders.

Strong working knowledge of personal computer use of Microsoft Office, Word and Excel required. Effectively and professionally communicates with others inside and outside the company.

DOD/US Navy Supply and PeopleSoft procurement system experience strongly desired.

Knowledge and understanding of relevant Federal Acquisition Regulation (FAR)/Defense Federal Acquisition Regulation Supplement (DFARS) is desired.

Equal Employment Opportunity

All qualified candidates will receive consideration for all positions without regard to race, color, religion, sex, age, national origin, veteran status, disability, political affiliation, marital status, sexual orientation, or other non-merit factors.

Job Title: Expeditor/Buyer

Location: Chesapeake, Virginia

Job ID: 12106

Regular/Temporary: Regular

Full/Part Time: Full-Time