Oceaneering Project Support/Secretarial Administration in Jakarta, Indonesia

Company Profile

Oceaneering is a global oilfield provider of engineered services and products primarily to the offshore oil and gas industry, with a focus on deepwater applications. Through the use of its applied technology expertise, Oceaneering also serves the defense, entertainment, and aerospace industries. Oceaneering’s business offerings include remotely operated vehicles, built-to-order specialty subsea hardware, deepwater intervention and manned diving services, non-destructive testing and inspection, and engineering and project management.

Position Summary

The purpose of the job is to provide primary administrative support as well as general assistance to line manager.

Duties & Responsibilities

  • Set up & maintain the required filing systems.
  • To create and maintain company personnel tracking information
  • Collection of company personnel’s tracking documents (copy of passports, copy of air tickets, etc) andfiling them in a correct way
  • Obtain of visas and issue of ‘Letter of Introduction’ for company employees
  • Arrange for incoming personnel to be met at the airport /helicopter station and transported to theirfinal destination in region
  • Make hotel reservations and dealing with the accommodation requirements issue of companypersonnel
  • Translate of company documents and interpret of company representatives if required.
  • Setting up and attending meetings and typing up notes.
  • Answer office phone calls and reporting to management in time.
  • Ensure that all office IT and communication equipment (telephone, fax, email, internet) is maintained inworking order.
  • Other administrative duties as required

General

  • The list of job duties is not exclusive or exhaustive and the post holder will be required to undertaketasks that may reasonably be expected within the scope of the post
  • Assist with any other duties as and when required
  • Undertake specific projects as instructed by management

Safety

  • Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonablypracticable in order to ensure a safe working environment
  • Promote a strong HSE culture at all times.
  • Ensure that personnel identify with and achieve, the necessary Health and Safety performancestandards associated with the relative risks to personnel and plant in their environment and daily work.
  • Ensure that business and HSE risk implications of integrity issues are clearly identified and assessed forconsideration within the Oceaneering Integrity Management Team and communicated to the Client

Other

  • Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems
  • Perform the assigned tasks with due diligence regarding the Integrated Management Systems on theCompany
  • Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances andpractices and contribute to the continuous improvement of the environment

Supervisory Responsibilities

  • This position has no supervisory responsibilities.
  • Responsibilities include organising interviews, organising employee training; planning, documentcontrol, logistics, addressing complaints and resolving problems.

Competences

See competence map on Competence Management System for specific job competencies.

Qualifications

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

Qualifications and Training

  • ¿Good level of secondary education (E)
  • ¿Must be willing to undergo further training as required (E)

Experience

  • ¿Previous experience in similar role related to the job description (P)
  • ¿Excellent organizational skills and familiar with effective filing (E)
  • ¿Excellent attention to detail (E)
  • ¿Must be familiar with QA/QC systems and procedures (P)
  • ¿MS Office (E)

Required Skills and Aptitudes

  • ¿Ability to guide team(s) in prioritising workload effectively (E)
  • ¿Good communicator both written, verbal and technical to make complex terminology simple for thebenefit of others (E)
  • ¿Ability to manipulate and co-ordinate large volumes of data quickly and accurately (E)

Closing Statement

We offer a competitive salary, a comprehensive benefits package, relocation support and the opportunity to advance in an international company. To apply, click 'Apply Now'.

Job Title: Project Support/Secretarial Administration

Location: Jakarta, Indonesia

Job ID: 11891

Regular/Temporary: Regular

Full/Part Time: Full-Time