Oceaneering Administrative Assistant I in Baku, Azerbaijan

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Duties & Responsibilities

To provide administrative assistance.

Functions

Telephone Calls

Answer and transfer all incoming calls

Report all telephone faults

General

Ensure all visitors sign in and out of the building, issue visitor badges and Safety Rules

Responsible for registration of new staff in Bio

Set up and maintain the required filling system

Create and maintain company personnel tracking information

Collection of Company Personnel’s tracking documents (copy of passport, copy of air tickets, etc.)

Translate Company Documents & interpret to company representatives if required

Collect Work permit, Residence permit from the SMS if required

Make hotel reservations and deal with the accommodation requirements issue of Company personnel

Mail/Couriers

Receive and distribute all incoming mail

Receive and distribute all incoming courier packages.

Responsible for all outgoing couriers.

Ensure that sufficient stock of stationary are maintained

General

Assist with any other duties as and when required.

Undertake specific projects as instructed by management.

Safety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
Other

Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.

Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Qualifications

REQUIRED

Minimum Standard Grades education

DESIRED

HNC (or equivalent) in Secretarial Studies/Business Skills

Knowledge, Experience, Skills, Abilities, and Other Characteristics

  • Ability to communicate well in English both orally and in writing (E)
  • Previous experience in a administrative role (E)
  • Excel(E)
  • Word (E)
  • PowerPoint(E)
  • Experience of being in a position of using own initiative. (E)

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.

Job Title: Administrative Assistant I

Location: Baku, Azerbaijan

Job ID: 13324

Regular/Temporary: Regular

Full/Part Time: Full-Time